Register a foreign civil record in Poland
Have a birth, marriage or death certificate issued outside Poland? We help prepare its registration in the Polish civil register, coordinate the required documents and handle the agreed correspondence in Polish.
- Handled in Englishone point of contact
- Case-specific scopeagreed before work begins
- Individually quotedprice confirmed after review
Support for registering foreign civil records
Your situation reviewed
We start with the details of your case and define the work needed.
Documents coordinated
We organise the agreed document steps and explain what you need to supply.
English communication
We explain the administrative next steps in English.
Price agreed first
You receive an individual quote before any paid work begins.
Start with your case
Price confirmed after case review. Send an outline to receive a quote for the agreed service.
How it works
Describe your case
Give a short outline, the countries involved and the documents you hold. We arrange any document review needed to define the quote.
Confirm the scope and price
We explain the proposed work, the total price and any professional involvement. No paid work begins without your agreement.
Agree the next step
After acceptance and payment arrangements, we prepare the agreed documents or review and explain anything you need to sign or supply.
Receive updates and the agreed result
We coordinate the agreed work and keep you informed. Authority decisions and processing times remain with the relevant office or court.
What to have ready
- Whether the record concerns a birth, marriage or death
- The country that issued it and the year of the event
- Who the record concerns and your relationship to that person
- What you need the Polish record for
- Which originals, translations or authentication you already have
What this service covers
The documents and administrative route are confirmed for your situation.
A foreign record, registered in Poland
Transcription transfers the content of an official foreign birth, marriage or death record into the Polish civil register. It differs from ordering a copy of an existing Polish record.
Documents for the application
The application normally needs the foreign original and an accepted Polish translation. We confirm the documents and any applicable translation exception for your case.
Authority to act
An applicant may act through a representative. We prepare the authority for the agreed administrative steps and identify any declarations that you must make personally.
One coordinated request
Tell us if you also need a Polish copy, correction of the resulting record, or help with a later PESEL or citizenship document request. We agree each part before work begins.
Before you order
Short answers to the questions we hear most often.
Legal basis and official sources
Is this the same as ordering a Polish birth certificate?
No. This service concerns a certificate issued abroad that needs registration in Poland. If the record is already registered in Poland, you may only need a Polish certificate copy.
Can you help with a child born abroad?
Yes. Describe the foreign birth record and what the family needs. We confirm the administrative scope and documents before quoting.
Must I send my original immediately?
No. Start with a short description. We explain which documents are needed and how to provide them after the scope is agreed.
What will it cost?
Price is confirmed after case review. Your quote sets out the scope, timing and payment arrangements. No payment is taken when you submit a quote request.
Visual checklist for your document request
Prepare the foreign certificate and the application for the relevant consular district. Confirm the supporting-document requirements before submission.