Official Polish documents –
without leaving home
Birth certificates, citizenship confirmation, land register extracts, company searches – we handle every application directly with Polish authorities, fully in English, without you ever visiting Poland.
- No travel required
- Full English service
- Officially recognised
All documents issued by official Polish registries
Everything you need from Poland – in one place
From vital records to company searches – all services handled remotely, in English, with certified results delivered to your door anywhere in the world.
Birth Certificate
Certified copy retrieved directly from the Polish civil registry (USC). Available with apostille and sworn translation. Essential for citizenship applications, immigration, and genealogy research.
Order nowMarriage Certificate
Official marriage record from Polish USC offices. Required for name change documentation, inheritance cases, immigration procedures, and citizenship by descent applications.
Order nowDeath Certificate
Original death records retrieved from Polish registries for estate proceedings, probate, insurance claims, and family documentation. Certified translations available.
Order nowPolish Citizenship Confirmation
Formal confirmation of Polish citizenship by descent – the first step to obtaining a Polish passport and full freedom of movement across all 27 EU member states.
Check eligibilityPESEL Number Application
Poland’s national personal identification number – required for banking, property purchase, healthcare, registering a business, and all formal dealings with Polish authorities.
Apply nowPolish Passport Support
Guidance and document preparation for Polish passport applications – whether at a consulate abroad or directly in Poland. Includes a required-document checklist and appointment guidance.
Learn moreEmployment Certificate (Świadectwo Pracy)
Proof of employment in Poland, retrieved from former employers, company liquidators, or state archives when the employer no longer exists. Required for pension claims abroad.
Read the guideZUS Social Security Records
Contribution histories and insurance records from the Polish social security institution – needed when claiming a Polish pension or combining periods of work across countries.
Request recordsWork History Certificate
Confirmation of periods of employment, positions held, and earnings, compiled from archived personnel files for pension, benefit, and immigration purposes.
Request nowBusiness & company verification
KRS Certificate (Court Register)
Official certificate of entry in the Polish National Court Register – required for due diligence, business partnerships, cross-border contracts, and legal proceedings.
Request nowCEIDG Extract (Sole Traders)
Official extract from the Central Register of Business Activity confirming a sole trader’s registration, business address, activity codes, and current status.
Request nowNIP Certificate (Tax ID)
Confirmation of a Polish tax identification number for a company or individual – required for invoicing, tax matters, and cross-border commercial agreements.
Request nowLand Register Extract (Księga Wieczysta)
Official extract from the Polish Land and Mortgage Register – confirms ownership, mortgages, easements, and encumbrances on any Polish property. Indispensable for inheritance and purchases.
Order extractCadastral Map & Plot Certificate
Certified extract from the Polish cadastral register showing plot boundaries, area, land classification, and ownership data. Required for building permits and property transactions.
Order nowInheritance Case Support
Full support for international inheritance cases involving Polish property or assets – gathering all required documents, certified translations, and liaising with Polish notaries.
Discuss your caseFour steps to your document
No bureaucracy. No Polish required. No travelling to Poland. You fill in one simple form – we do everything else.
Submit your order
Fill in our simple online form in English. Tell us what you need and share any details you have. It takes under five minutes.
We search Polish archives
Our specialists locate your records in Polish civil registries, state archives, land registers, and official databases.
Documents certified
We obtain certified copies with apostille where required, arrange sworn translations, and prepare everything for international use.
Delivered to your door
Original documents sent by tracked courier worldwide. Digital copies dispatched immediately upon completion.
You may already be a Polish citizen
If you have Polish ancestors, you may be entitled to Polish citizenship by descent – and with it, full EU rights. We handle the entire confirmation process from start to finish.
- Live and work freely in all 27 EU member states
- Apply for a Polish passport – visa-free travel to 185+ countries
- Access Polish healthcare, education and social benefits
- Pass citizenship to your children and grandchildren
- Own property and establish businesses in Poland
Documents we gather for your application
- Polish ancestor’s birth certificate
- Marriage & name change records
- Proof of unbroken lineage
- Certified translations of all documents
- Apostille attestation
- Application to the Polish Voivode
- Polish passport support
The trusted specialists for the Polish diaspora
One team handling the paperwork, the language, and the offices – so you never have to.
Deep expertise
We know Polish bureaucracy inside out – civil registries, provincial offices, national archives, land registers, and court registers.
Truly international
Our clients come from the USA, Australia, the UK, Canada, France, Brazil, South Africa and 35 other countries.
Fast and reliable
Most documents are delivered within 2–4 weeks. You get a dedicated case handler and regular status updates throughout.
Secure and discreet
Your personal data and documents are handled with the utmost confidentiality, in compliance with GDPR and Polish data protection law.
Trusted by the global Polish diaspora
Clients in more than 40 countries have used PoloniaHub to obtain the Polish documents they needed.
“I had been trying to get my grandmother’s birth certificate for three years. PoloniaHub found the record in two weeks and handled everything professionally.”
“Outstanding service. All communication was in English and every step was clearly explained. My Polish citizenship is now confirmed – opening so many doors for my family.”
“Dealing with a Polish inheritance from France seemed impossible. PoloniaHub delivered everything in three weeks. Absolutely professional from start to finish.”
Common questions
If your question is not answered here, write to us – we reply within one business day.
Do I need to travel to Poland or speak Polish?
Not at all. The entire service operates in English and is fully remote. We communicate with Polish authorities, registries, and offices entirely on your behalf.
How long does it take to receive my documents?
Most vital records and extracts are delivered within 2–4 weeks. Citizenship confirmation typically takes 3–6 months, depending on the Voivode’s office and archive availability.
Are the documents legally valid outside Poland?
Yes. Every document we obtain is issued directly by an official Polish civil registry office or state authority. We add apostille certification and sworn translation where required for international use.
What if my ancestor changed or anglicised their surname?
This is very common, especially among emigrants to the USA, Canada, and Australia. We specialise in tracing original Polish name variants and finding the correct records even when surnames were significantly changed.
What information do I need to provide to order?
The more you have, the better – but we can often work with very little. For vital records, the person’s full name and the approximate year and place of the event is usually enough to begin the search.
Can you help with a Księga Wieczysta for an inherited property?
Yes. We can retrieve the full land register extract for any Polish property, confirm ownership status, check for mortgages or encumbrances, and assist with the full inheritance documentation.
Ready to reconnect with Poland?
Order your documents online in minutes. Our specialists handle everything – from archive searches to certified delivery, anywhere in the world.