Official Polish documents –
without leaving home
Birth certificates, citizenship confirmation, land register extracts, company searches – we handle every application directly with Polish authorities, fully in English, without you ever visiting Poland.
Secure & confidential
Fast turnaround – 2 to 4 weeks
Available in English
100% officially recognised
Apostille & sworn translations
Dedicated case handler
Everything you need
from Poland – in one place
From vital records to company searches – all services handled remotely, in English, with certified results delivered to your door anywhere in the world.
Vital Records
Birth Certificate
Certified copy retrieved directly from the Polish civil registry (USC). Available with apostille and sworn translation. Essential for citizenship applications, immigration, and genealogy research.
Marriage Certificate
Official marriage record from Polish USC offices. Required for name change documentation, inheritance cases, immigration procedures, and citizenship by descent applications.
Death Certificate
Original death records retrieved from Polish registries for estate proceedings, probate, insurance claims, and family documentation. Certified translations available.
Citizenship & Identity
Polish Citizenship Confirmation
Formal confirmation of Polish citizenship by descent – the first step to obtaining a Polish passport and full EU freedom of movement rights across 27 member states.
PESEL Number Application
Poland’s national personal identification number – required for banking, property purchase, healthcare, registering a business, and all formal dealings with Polish authorities.
Polish Passport Support
Guidance and documentation preparation for Polish passport applications – whether at a consulate abroad or directly in Poland. Includes required document checklist and appointment guidance.
Business & Company Verification
KRS Certificate (Court Register)
Official certificate of entry in the Polish National Court Register (KRS) – required for due diligence, business partnerships, cross-border contracts, and legal proceedings.
CEIDG Extract (Sole Traders)
Official extract from the Central Register of Business Activity (CEIDG) confirming a sole trader’s registration, business address, activity codes, and current status.
Polish Company Background Check
Comprehensive verification of a Polish company: registered details, ownership structure, financial disclosures, court proceedings, and insolvency status. Essential before any business deal.
Property & Land Registry
Land Register Extract (Księga Wieczysta)
Official extract from the Polish Land and Mortgage Register – confirms ownership, mortgages, easements, and encumbrances on any Polish property. Indispensable for inheritance and real estate purchases.
Cadastral Map & Plot Certificate
Certified extract from the Polish cadastral register showing plot boundaries, area, land classification, and ownership data. Required for building permits and property transactions.
Polish Company Background Check
Full support for international inheritance cases involving Polish property or assets – including gathering all required documents, certified translations, and liaising with Polish notaries.
Four steps to your document
No bureaucracy. No Polish language required. No travelling to Poland. Just fill in a simple form – we do everything else.
1
Submit your order
Fill in our simple online form in English. Tell us what you need and share any details you have. Takes under 5 minutes.
2
We search Polish archives
Our specialists locate your records in Polish civil registries, state archives, land registers, and official databases.
3
Documents certified
We obtain certified copies with apostille where required, arrange sworn translations, and prepare everything for international use.
4
Delivered to your door
Original documents sent by tracked courier worldwide. Digital copies dispatched immediately upon completion.
You may already be
a Polish citizen
If you have Polish ancestors, you may be entitled to Polish citizenship by descent – and with it, full EU rights. We handle the entire confirmation process from start to finish.
The trusted specialists
for the Polish diaspora
Deep expertise
We know Polish bureaucracy inside out — civil registries, provincial offices, national archives, land registers, and court registers.
Truly international
Our clients come from the USA, Australia, UK, Canada, France, Brazil, South Africa and 35 other countries.
Fast & reliable
Most documents delivered within 2–4 weeks. You receive a dedicated case handler and regular status updates throughout the process.
Secure & discreet
Your personal data and documents are handled with the utmost confidentiality. We comply with GDPR and Polish data protection law.
Trusted by the global
Polish diaspora
“I had been trying to get my grandmother’s birth certificate for three years. PoloniaHub found the record in two weeks and handled everything professionally.”
Michael K.
Chicago, USA
“Outstanding service. All communication was in English, every step clearly explained. My Polish citizenship is now confirmed — opening so many doors for my family.”
Anna W.
Melbourne, Australia
“Dealing with a Polish inheritance from France seemed impossible. PoloniaHub delivered everything in three weeks. Absolutely professional from start to finish.”
Jean-Baptiste L.
Paris, France
Common questions
Do I need to travel to Poland or speak Polish?
Not at all. Our entire service operates in English and is fully remote. We communicate with Polish authorities, registries, and offices entirely on your behalf.
How long does it take to receive my documents?
Most vital records and extracts are delivered within 2–4 weeks. Citizenship confirmation typically takes 3–6 months, depending on the Voivode’s office and archive availability.
Are the documents legally valid outside Poland?
Yes. All documents we obtain are issued directly by official Polish civil registry offices or state authorities. We add apostille certification and sworn translation where required for international use.
What if my ancestor changed or anglicised their surname?
This is very common – especially among emigrants to the USA, Canada, and Australia. We specialise in tracing original Polish name variants and finding the correct records even when surnames were significantly changed.
What information do I need to provide to order?
The more information you have, the better – but we can often work with very little. For vital records, the person’s full name, approximate year and location of the event is typically sufficient to begin the search.
Can you help with a “Księga Wieczysta” for an inherited property?
Yes. We can retrieve the full land register extract for any Polish property, confirm ownership status, check for mortgages or encumbrances, and assist with the full inheritance process documentation.
Ready to reconnect with Poland?
Order your documents online in minutes. Our specialists handle everything –
from archive searches to certified delivery, anywhere in the world.