Order an official Polish land register extract
Need an official extract from a Polish land and mortgage register (księga wieczysta)? We prepare the request for your chosen format, handle the correspondence in English and arrange delivery of the paper document.
- Individually quotedprice depends on your case
- Official extractissued by Central Land Register Information
- Delivered to youstandard postal delivery included
Help obtaining your Polish land register extract
An official extract
Extracts issued by Central Land Register Information have the force of documents issued by a court.
Request checked first
We review the KW number or property details before applying, so the right register is requested.
Handled in English
We prepare and submit the application in Polish and deal with the correspondence for you.
Ready for use abroad
Apostille and sworn translation can be added when the receiving organisation asks for them.
Start your order
Choose the extract on the order form and tell us where the paper document needs to go. You approve the total before you pay.
How it works
You choose the extract
Ordinary or full, plus the KW number or the property details you have and the delivery address. In English.
We check the request
We review the details. If the KW number is missing, the register has to be identified before the extract can be ordered.
The extract is issued
We submit the application for the selected extract. An apostille or translation is added if agreed.
Delivered to you
We arrange standard postal delivery of the document to the address you gave us.
What to have ready
- The KW number, copied with all letters, digits and separators
- If there is no KW number: the address, parcel number or any old documents you hold
- Whether the recipient asks for an ordinary or a full extract
- The destination country, the receiving organisation and its document instructions
- Your deadline, contact details and the delivery address
Current position or the register history?
Both extracts are issued for one land and mortgage register under its KW number. Check with the organisation receiving the document which one it needs.
Ordinary extract
odpis zwykłyShows the current entries and relevant notices of pending applications.
- When the recipient asks for the current register position
- Checking the current owner
- Checking current mortgages and restrictions
Full extract
odpis zupełnyAlso includes deleted entries within the scope of the electronic register.
- When the recipient needs earlier entries
- Tracing changes of ownership in the register
- Not an archive of every historic deed
| Feature | Ordinary | Full |
|---|---|---|
| Current entries in all four sections | Yes | Yes |
| Deleted entries within the electronic register | No | Yes |
| Force of a document issued by a court | Yes | Yes |
| Complete archive of historic deeds and court files | No | No |
| Price confirmed individually | Individually quoted | Individually quoted |
Need a particular section only, or a certificate that a register has been closed? Tell us in the form and we check the scope before going ahead.
Do you need the official document?
A printout of the online register view does not have the force of a court document. We apply for an official extract issued by Central Land Register Information and deliver it to you.
What to know before you order
The points that most often decide whether an extract does its job.
Who issues the document
Extracts are issued by Central Land Register Information (Centralna Informacja Ksiąg Wieczystych), which has branches at the district courts keeping land registers. PoloniaHub handles the application.
Four sections
A register has four sections: property identification and related rights, ownership and perpetual usufruct, other rights and restrictions, and mortgages.
The KW number
A full KW number has a four-character code of the court department, the register number and a check digit. Copy every character exactly.
No KW number?
Tell us what you know. The cadastre records the KW number where a register exists, but an address alone is no guarantee that the right register can be identified.
Timing and delivery
Give us your deadline and destination. We confirm the expected schedule after checking the details; processing, further evidence and postage are separate stages.
Not a survey or legal opinion
An extract reports the register entries. It is not a boundary survey, valuation, title investigation or legal advice on a transaction.
Before you order
Short answers to the questions we hear most often.
Will this show every old deed?
No. An extract reflects the register within the scope of the selected format. Historic deeds or files held by a court may require a separate request.
Can you find the register from an address?
We can review the information you have. We do not promise that an address will be enough to identify the correct register.
Is a printout from the EKW portal the same as an extract?
No. A printout of the online view does not have the force of a court document. An extract issued by Central Land Register Information does.
Does this prove the physical boundary on the ground?
No. It is a register document, not a boundary survey. If you need a parcel description and map, see our cadastral extract and map service.
What if the extract cannot be issued?
Inaccurate details or unavailable records can prevent a document being issued. We explain the problem and the next realistic step; we do not guarantee the outcome.
Need a sworn translation or extra copies?
Add Polish ↔ English, Polish ↔ German or Polish ↔ Spanish sworn translation to your request, by translators entered on Poland’s Ministry of Justice list. Select the number of document copies and certified translation copies in the order form; we confirm availability and a combined quote before payment.
Explore a real Polish library document
Open the image to inspect the details, or follow the source link to explore the full catalogue record. Historical examples provide context; the document you request today follows the current official procedure.
