Company Records
KRS or CEIDG: which Polish company record do you need?
Poland keeps companies and sole traders in different registers. A record from the wrong one can stall a bank, court or visa file abroad. Here is how to tell which document you need, and how we obtain it for you.
Which register holds the business?
Companies and organisations
Limited and joint-stock companies, partnerships, foundations, associations and other registered entities. The KRS extract shows the entity, its registered entries and who may represent it.
Document: paper extract issued by Central KRS Information, with seal and signature.
Order a KRS extractSole traders
People running a business in their own name. The CEIDG record shows the trader, the business address, the activity and whether the business is active, suspended or closed.
Document: official CEIDG record, prepared for use abroad.
Order a CEIDG extractNot sure which applies? Send us the name and town of the business and we identify the correct register before ordering anything.
What a foreign bank, court or authority will check
A matching name is not enough. The record has to show the register number, the current status, the registered address and the people authorised to represent the business. If you need the position at an earlier date, for example for a past contract, a current extract may not be enough: we order a full KRS extract, which includes earlier entries.
When a printout is not enough
Foreign institutions often ask for an officially issued original, an apostille or a sworn translation. We obtain the document in the form the recipient asks for, arrange the apostille and translation, and send it by tracked delivery to your address anywhere in the world.
What to send us
- The exact registered name and town
- The NIP, REGON or KRS number, if you have it
- The legal form, if known
- The date for which the information is needed
- Where the document will be used, and whether it needs an apostille
Common mistakes we prevent
- Ordering a limited company record from CEIDG
- Treating a branch and its parent company as the same entity
- Missing joint representation rules
- Sending a current extract when the recipient needs the history
Order a Polish company record
We identify the correct entry, obtain the official document, add an apostille or sworn translation if needed and deliver it worldwide. The service page shows the price or price range. We confirm the total, including any agreed apostille or translation, before payment.
Official sources
- Act of 20 August 1997 on the National Court Register (ustawa o Krajowym Rejestrze Sądowym)
- Act of 6 March 2018 on CEIDG (ustawa o Centralnej Ewidencji i Informacji o Działalności Gospodarczej)
Last reviewed: 11 October 2026. This guide explains document procedures and is not legal advice. Requirements can differ by authority and case.